Supplier invoice automation

Automated supplier invoices with XML/UBL 2.0

LivePnL ingests XML/UBL 2.0 e-invoices from your suppliers and processes them automatically — parsed, validated, coded and reconciled into your live P&L. No manual entry, no re-keying, no month-end pile-up.

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The problem this solves

Supplier invoices still arrive as PDFs and paper that someone types into the ledger by hand — line by line, supplier by supplier. It is slow, error-prone, and only happens during office hours.

Supplier UBL e-invoice→Parse & validate→Coded & booked→Live P&L

Why automate supplier invoices

Structured e-invoices remove the manual step entirely — and everything downstream gets cheaper, faster and more reliable.

10× lower costAutomated capture and coding cost a fraction of manual entry — typically around a tenth of the cost per invoice.
FasterA structured e-invoice is processed in seconds, not days. No queue, no data-entry backlog at month-end.
More consistentEvery invoice is read the same way and coded to the same rules — no typos, no transposed digits, no missed lines.
24/7 availableInvoices are processed the moment they arrive — day, night or weekend — not only during office hours.
Full audit trailEvery invoice keeps its original UBL source, timestamps and coding history — traceable end to end for accountants and auditors.

What LivePnL reads from each UBL invoice

UBL 2.0 is structured data, so every field is read precisely — no OCR guessing, no manual typing.

Supplier & tax identifiersSupplier, VAT and Chamber of Commerce details matched to the right account automatically.
Invoice lines & quantitiesEvery line, description and quantity captured — not just the invoice total.
VAT breakdownVAT rates and amounts read per line, so the posting and the return are right.
Totals & payment termsNet, VAT, gross and due dates captured for reconciliation and cash-flow forecasting.

From e-invoice to live P&L

Supplier sends a UBL 2.0 e-invoice

Your supplier delivers the invoice as a structured XML/UBL 2.0 document — via Peppol, email or an upload portal.

LivePnL parses and validates

LivePnL reads every field, validates it against UBL 2.0 and your own rules, and flags anything that does not reconcile.

Coded and booked automatically

The invoice is coded to your chart of accounts and cost centres, with the original document attached for the audit trail.

Live in your P&L

The cost lands in your real-time P&L in the right period, against the location that incurred it.

Questions about UBL 2.0 e-invoicing

What is UBL 2.0?

UBL (Universal Business Language) 2.0 is the international OASIS standard behind structured e-invoices, including the European EN 16931 format. A UBL invoice is machine-readable XML, so it can be processed automatically — no OCR, no manual typing.

How do suppliers send UBL invoices?

Via Peppol, secure email or an upload portal. LivePnL accepts standard UBL 2.0 XML however it arrives.

What about suppliers who still send PDFs?

Those keep working too — but the more suppliers you move to UBL, the more of your invoice flow becomes fully automated. We help you shift the high-volume suppliers first.

Is there really a full audit trail?

Yes. Every processed invoice stores the original UBL file, a timestamped history of validation and coding, and who approved what — so any figure traces back to source.

Does LivePnL pay the invoices?

No. LivePnL automates capture, coding and reporting. Payment stays in your existing accounting or banking workflow; we give you the live cost picture and the audit trail.